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Tenant Handbook

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  1. Introduction
    1. Welcome
    2. Management Office
    3. Building Hours
    4. Management Office Holidays
  2. Move-In Information
    1. Move-In Information
    2. Moving Insurance
    3. Move-In Hours
    4. Freight Elevator
  3. Building Operations
    1. Building Access
    2. After Hours HVAC
    3. General Safety Guidelines
    4. Building Maintenance
    5. Janitorial Service
    6. Parking
    7. Vendor Regulations
    8. Energy Conservation & Recycling
    9. Smoking
    10. Solicitors
  4. Building Rules and Regulations
    1. Building Rules & Regulations
  5. Tenant Connectivity Guidelines
    1. Tenant Connectivity Guidelines
  6. Emergency Procedures
    1. Overview
    2. Emergency Phone Numbers
    3. Building Emergency Features
    4. Building Emergency Response Team (BERT)
    5. Floor Response Team
    6. Bomb Threats
    7. Civil Disturbances
    8. Criminal Action
    9. Earthquakes
    10. Elevator Emergencies
    11. Evacuation
    12. Explosions
    13. Fire
    14. Hazardous Materials
    15. Hurricanes
    16. Medical Emergencies
    17. Pandemic
    18. Power Failure
    19. Snow and Ice
    20. Suspicious Packages
    21. Tornados

Move-In Information

In preparation for your move to 2303 Dulles Station Blvd. , we have included the following checklist of forms and other information required by the Management Office. These forms, as well as, other forms you will need over the life of your tenancy, can be found under tenant forms.

When using forms, please keep one copy and return the original to the Management Office. 

It is required that you complete the following forms and return them to the Management Office at least two weeks prior to your scheduled move-in.  If you have any questions, please contact the Management Office at 571-326-1599 located at 2303 Dulles Station Blvd., Suite 107,  Herndon VA 20171.

 

 FORMS REQUIRED PRIOR TO MOVE-IN     

  • Move-In Day Information                                         
  • Access Card Request           
  • Key Distribution                              
  • Door Sign Order Form
  • Lobby Directory Strip Order Form
  • Authorized Individuals &  After-Hours Emergency Contact List
  • Floor Response Team
  • Physically Impaired Individuals                                 
  • Emergency Procedures Acknowledgement                                                    
  • Spotlight Questionnaire 

An Explanation of Forms For Your Move-In

 

MOVE-IN DAY INFORMATION
This form requests information regarding your move-in day.  If there are any changes, please notify our office as soon as possible.  We want to ensure that there will be no scheduling conflicts and that all the proper information has been received. 

ACCESS CARD REQUEST
At Dulles Station East one card is issued for building access.  The forms are used to maintain our building security system.
There is a small non-refundable fee for each Dulles Station East access card after the initial distribution.  Additionally, this fee applies to any access card purchase over the allotment prescribed in your lease agreement or for any replacements for keycards that have been lost. 

TENANT AFTER-HOURS ACCESS
This form lists all employees in your firm and indicates those who have 24-hour access to the building, as well as, those who have access to after-hours HVAC.  

KEY DISTRIBUTION
Please complete this form upon move-in and remember to alert the Management Office, as well as retrieve suite keys, when employees holding keys leave or are terminated. 

DOOR SIGN ORDER
Please fill out the enclosed form with the name of your company as you wish it to be displayed outside your suite door.  Door signs must be ordered at least three weeks prior to your move in order for installation to occur upon occupancy. 

LOBBY DIRECTORY
Please indicate on the enclosed form exactly how you wish your company name to read on the lobby directory.  

AUTHORIZED INDIVIDUALS & AFTER-HOURS EMERGENCY CONTACT LIST
These lists will be used by security in the case of property removal questions, after-hours emergencies or after-hours access into the building.    

FLOOR RESPONSE TEAM
This form designates individuals from your staff who will serve as floor wardens in the event of a building emergency. 

PHYSICALLY IMPAIRED INDIVIDUALS
Please list those individuals who may need assistance in case of fire, earthquake or another emergency.

EMERGENCY PROCEDURES ACKNOWLEDGEMENT
Complete this form to acknowledge receipt of the Emergency Procedures information found in this manual.